
What to Expect When Working with an Architect
A Phase-by-Phase Guide for Owners
If you’ve never worked with an architect before, you might be wondering what to expect, what we do, when decisions happen, and who else gets involved. Whether you’re planning a small renovation or a ground-up build, every project flows through key architectural phases. Here’s a transparent, plain-language guide to help you feel confident at each step and know what questions to ask along the way.
Phase 1 -
Pre-Design / Feasibility
What Happens:
We listen. This is about understanding your goals, constraints, budget, and site. We research zoning, code issues, and existing conditions. You may hear us call this a site study, programming, or as-built documentation.
What You Should Ask:
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What’s possible on my site, legally and practically?
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What’s my realistic construction budget?
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How long might this take?
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What consultants might I need?
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Bring in (if needed):
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Surveyor – early, if there’s no recent site plan or topographic survey.
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Geotechnical engineer – if the soil is in question.
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Contractor – if you want help validating cost assumptions.
Phase 3 -
Design Development (DD)
What Happens:
We refine the selected design, windows, materials, layouts, basic systems. The structure and details get sharper. We may coordinate with consultants (structural, MEP, etc.) and prep for permit drawings.
What You Should Ask:
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Can I review finishes or materials now?
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Have we reviewed this with code officials, if needed?
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Are we still on budget?
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What’s coming next and who else needs to be involved?
Bring in:
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Structural engineer – often starting here.
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Interior Designer – definitely by now, if not earlier.
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Lighting or Acoustic Consultant – if part of your vision or need.
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Landscape Architect – if major grading, planting, or site planning is required.
Phase 5 -
Construction Observation (CO)
What Happens:
We’re your advocate during construction. We answer questions from the contractor, review submittals, and help interpret the drawings. We also visit the site at key stages to observe progress.
What You Should Ask:
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How often will we check in?
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What happens if the contractor finds a conflict?
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Do I need to approve everything?
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What’s the process for changes?
Note: If you skip this phase, you may be the one fielding questions from the builder. Having your architect involved during construction protects your vision.
Phase 2 -
Schematic Design (SD)
What Happens:
This is where the vision starts to take form. We sketch layout options, test massing, and explore materials, always with your goals in mind. It’s big-picture thinking with just enough detail to evaluate the concept.
What You Should Ask:
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Are there multiple design options?
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How will this feel to use or live in?
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Am I comfortable with the scale and direction?
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Should we pause here for budgeting or city feedback?
Bring in (if needed):
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Contractor or cost estimator – for a budget check before moving further.
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Landscape Architect – if the outdoor environment plays a key role.
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Interior Designer – if the interiors are a major part of the concept.
Phase 4 -
Construction Documents (CD)
What Happens:
This is the technical translation of the design into drawings for permits and construction. We coordinate with engineers, finalize materials, and clarify intent. It’s about precision.
What You Should Ask:
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What’s included in these drawings?
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When will these be ready for permit and pricing?
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Who reviews or stamps the drawings?
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Are all the consultants on the same page?
Bring in:
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Contractor (if not already selected) – to start estimating or bidding.
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Permit expeditor – if your project is in a jurisdiction that benefits from one.
Final Thoughts
Every project is unique, and so is every design journey. At SKG Architecture, we believe that buildings belong to the stories they hold, and every great story starts with clear expectations.
If you’re thinking about a project, let’s start the conversation early. The earlier we’re involved, the more intentional and efficient the process can be.

Samantha Kay Garrett, AIA
Principal | SKG Architecture LLC
